Preparing to facilitate a Microsoft Teams live event


Prepare to facilitate a Microsoft Teams live event by reviewing recommendations and best practices.



Microsoft Teams live events are an extension of Teams meetings that enable you to schedule and produce events that stream to large online audiences. 


Mac, PC, web browser, and mobile app


If you plan to run your own Microsoft Teams live event without seeking fee-based assistance from audiovisual professionals, Microsoft has thorough documentation on getting started with a Teams live event.

While it is possible to run a Teams live event using only a laptop with a webcam, Teams live events are best suited to high-profile events, such as keynote speeches or presentations to large audiences. For a successful live event, OIT recommends:

  • Professional-grade A/V equipment (e.g. a mixer, cameras, microphones, projectors, etc.)

  • An “event group” (i.e. people who work behind the scenes to make the event successful)

There are a few things to keep in mind when choosing a Teams live event as your solution:

  • Teams live events run on a 20-30 second delay, making them a poor choice for an event with much back-and-forth between the remote audience and the presenters.

  • Assigning event group roles correctly is very important to the success of your live event. For example, due to the 20-30 second delay, if you have any remote presenters, they will need to be assigned the Presenter role in order to receive the non-delayed feed. The following articles provide more information:


Outcome: You should now be able to successfully facilitate a Microsoft Teams live event.

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Article ID: 173
Wed 3/23/22 1:57 PM
Wed 5/25/22 11:16 AM