How to schedule eMedley student clinical rotations using the schedule planner.

How to schedule eMedley student clinical rotations using the schedule planner.

Scheduling Rotations 

eMedley > Clinical > edusched > Schedule Planner

Actions > Add Schedules

• Select student(s) 

• Cohort > select appropriate class cohort 

• Use search bar to locate student(s) or scroll to find students 

• Click student(s) to schedule 

• Multiple students with the same rotation, period, site, and preceptor can be scheduled at the same time  

• Select General tab 

• Select correct period, rotation/section, clinical site, and preceptor 

• Start Date and End Date will automatically populate based on period selected. Do not change State Date and End Date.  

• Make sure to select the rotation/section in the correct academic year and a section not previously scheduled for the student  

• Click “Published” if you want the rotation to be published on the student’s schedule.  

  • Published – the student can view, coursework and evaluations will generate

  • Unpublished – the student cannot view, coursework and evaluations will not generate 

• Once data is entered, click Save

Edit/Update 

• Locate the rotation in the schedule planner > click on the rotation > select Edit 

  • The edit feature will allow you to change the period, clinical site, preceptor, publish or send notification to the student. It will not allow the rotation or student to be changed.  

• Make updates > Save 

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Delete  

• Locate the rotation in the schedule planner > click on the rotation > select Remove 

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Get help from HCOM IT

• Visit the Medical Education Technology page to create a ticket.