HCOM Huddle Room Instruction Guide for BYOD (Bring your Own Device) Rooms

Huddle Rooms are designed for BYOD (Bring Your Own Device) functionality. These rooms are equipped with a Display, Camera, and Soundbar. This is a how-to guide for laptop audio and display settings.

 

HCOM Huddle Rooms are designed as a BYOD (Bring your own device) conference room.

See the attached pdf article with related images

• Reserve the room in advance of the meeting using Outlook and invite the Room from the Global Address Book as the Location. 
• Use the wall panel to turn ON the display and allow 10-15 seconds to power on.
• Connect the HDMI and USB cables supplied in the room to your device.
•  If you are only using the room’s display to mimic your Laptop’s content, Use the Windows + P keys on your laptop and choose “Duplicate” to duplicate your display.
•  If using the in-room speaker for audio in the room, change your Audio Output Source by selecting the Sound icon in the taskbar and choose Echo Cancelling Speaker (Polycom Studio Audio).
• If utilizing MS Teams, Zoom, or WebEx, Choose Sound audio and Video sources labeled “Echo Cancelling” within your video conferencing application (Teams, Zoom, WebEx).
• Use your laptop to mute and unmute audio.
• Once the meeting has ended, choose the Off button on the wall panel to power off the display.

Get help from HCOM IT

• Visit HCOM's Service Catalog to create a ticket

Additional resources

• Video Tutorials for Meeting Room instructions.

• Searchable List of HCOM Meeting Rooms and Classrooms.