Preparing to facilitate a Microsoft Teams webinar


Prepare to facilitate a Microsoft Teams webinar by reviewing recommendations and best practices.



Microsoft Teams webinars provide the tools to schedule your webinar, register attendees, run an interactive presentation, and analyze attendee data for effective follow-up.


Mac, PC, web browser, and mobile app


If you plan to run your own Teams webinar without seeking fee-based assistance from audiovisual professionals, Microsoft has thorough documentation on getting started with a Teams Webinar.

While it is possible to run a Teams webinar using only a laptop with a webcam, Teams webinars are best suited for keynote speeches or presentations to medium-size audiences. For a successful webinar, OIT recommends:

  • Professional-grade A/V equipment (e.g., a mixer, cameras, microphones, projectors, etc.)

  • An “event group” (i.e., people who work behind the scenes to make the event successful)

There are a few things to keep in mind when choosing a Teams webinar as your solution:

  • Unlike ordinary Teams meetings where there is a lot of interaction between all participants, Teams webinars are more controlled and there are clear roles. In a webinar, a presenter or group of presenters shares information or trains the attendees. 

  • When you set up a Teams webinar, you will define the Presenters and invite them to the webinar.  

  • The attendees are invited to register for the webinar via a registration form and link that you will create. 

  • When Presenters join the webinar, they will be able to share their video, audio, and presentations. They will also be able to chat.

  • When Attendees join the meeting, they will need to wait in a virtual lobby to be let into the meeting and they will not, by default, be able to share their video, audio, and/or presentations. They also will not be able to participate in the chat. However, the meeting organizer can change these default settings in Meeting Options or selectively enable these abilities for specific attendees.


Outcome: You should now be able to successfully facilitate a Microsoft Teams webinar.

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Article ID: 174
Wed 3/23/22 1:58 PM
Wed 5/25/22 11:08 AM