Purchase an Item(s)

When to Use this Form

Use this form to request the BSC:

  • purchase goods, including supplies, software, hardware, memberships, subscriptions, etc.

  • submit an invoice for payment.

  • set up a Purchase Order (PO).

You may also use this form to obtain and document approvals:

  • for items you will purchase on your own.

  • to submit a shopping cart you have created in Bobcat Buy.

 

Form Requirements

You will need to complete your request in one sitting.

You will need to log in through Ohio University’s Single Sign On using your OHIO ID and password, unless you are already signed in.

Do not close your browser before submitting your request. You will be able to amend your request after it is submitted.

The required fields on this form are:

  • Requestor - automatically populates with your name, but you may change it if you complete this form for someone else.

  • Title - a short name of your choice that will be used in communication and status updates to help you easily identify this request (e.g., May office supply order; ART101 course materials; NSF CRII grant supplies).

  • Who you want to complete this purchase – the BSC or yourself (radio button selection).

  • How many unique items you are requesting – enter a number (e.g., “10 Boxes of Pencils, 1 Computer, and 4 Packs of Colored Markers” would be three (3) unique items).

  • Product Name/Description/Link for each item you are entering into the form. You may also attach a list of items to purchase.

  • Rough Total Estimate of Cost – enter a dollar amount. It does not need to be exact. If the actual cost of your request changes significantly, you and others associated with your request will be notified.

 

Additional Form Information

Who can see the details of my requests?

The person who completed the form, the Requestor (often the same person), any approvers/financial staff associated with the account numbers/cost centers used in your request, staff in the BSC, and any people affiliated with OHIO who were added in the Additional Contact(s) field.

How can I access the details of my request?

You can access all your requests with the BSC and OIT on the Ticket Requests page. All communication about your request will come to your OHIO email address from Ohio University Business Service Center <ohiobscticketing@ohio.edu>, but you may at any time access your requests and any requests for which you have been added to via Ticket Requests. If you have approvals assigned to you, you may access your approvals at My Approvals.

What if I need things shipped to a specific location that is not my office?

The form allows you to enter specific information about your preferred on-campus shipping location. If you are requesting delivery to an off-campus location, you will be asked to state the business necessity for that non-university location, as shipping to an off-campus location requires special approvals to ensure proper tracking of University assets.

Please be aware that many of our suppliers cannot or will not ship to a non-university address for various reasons (e.g., because they carry restricted items or because the supplier technology cannot handle home addresses on a business account).

 

Next Steps and Turn-around Time

Shortly after the form is submitted, the person listed as the Requestor will receive an email notification confirming the submission.

Purchasing staff in the BSC endeavor to begin working on your request within 1 business day of confirmation of the appropriate account number/cost center.

If you have an urgent request, please Live Chat with a BSC specialist (M – F, 8am – 5pm, holidays excluded).