When to Use this Form
Use this form to request:
- BSC staff initiate travel arrangements for you or someone(s) else.
- a travel advance.
- approvals for travel arrangements you are making yourself.
Reminder: University travel must be booked via Concur.
Form Requirements
Please complete your request in one sitting. Do not close your browser before submitting your request. You may move between sections of the form without losing the information you have entered. You will be able to amend your request after it is submitted.
You will need to log in through Ohio University’s Single Sign On using your OHIO ID and password, unless you are already signed in.
The required fields on this form are:
- Requestor - automatically populates with your name, but you may change it if you complete this form for someone else.
- Title - a short name of your choice that will be used in communication and status updates to help you easily identify this request (e.g., ACRL 2024 Conference, director candidates travel, spring colloquium speaker travel).
- When you are requesting arrangements for a traveler not affiliated with the University:
- Full name of traveler, as it appears on their federal ID,
- Email address of traveler, and
- Birthdate of traveler.
- Rough total estimate of the cost - when you are requesting group travel arrangements, travel to multiple destinations, or seeking approvals for arrangements you are making yourself. It does not need to be exact. If the actual cost of your request changes significantly, you and others associated with your request will be notified.
- Rough estimate of the cost of each desired component (registration, flight, lodging, reimbursements and additional expenses, and rental car) – when you are requesting BSC make travel arrangements for you or another individual. It does not need to be exact. If the actual cost of your request changes significantly, you and others associated with your request will be notified. The system will calculate a total rough estimate of the cost from your entries.
Frequent Questions:
What is the best way to share complex travel needs, such as for multiple travelers, group travel, or travel with multiple destinations?
You may upload the details of your request in an attachment. A sample template to outline details for group travel is available for your convenience. You will be contacted before any travel arrangements are finalized.
Will I get to choose the details of my flight?
Yes. You will be contacted before any arrangements are finalized.
Can you make sure I get a room at the conference hotel?
Yes. Please include information about the conference hotel (links, etc.) in the Lodging section on the Travel Details page.
Do I need to complete all this information again to get my per diem reimbursement or substantiate my PCard expenses when I return from travel?
If your travel arrangements request includes these costs, then you do not need to submit an additional request after you travel. After you travel, go to the Ticket Requests page, locate your original travel arrangements request and attach your receipts and/or make a comment on your ticket.
Who can see the details of my requests?
The Requestor, any approvers/financial staff associated with the account numbers/cost centers used in your request, staff in the BSC, and any people affiliated with OHIO who were added in the Additional Contact(s) field.
How can I access the details of my request?
You can access all your requests with the BSC and OIT on the Ticket Requests page. All communication about your request will come to your OHIO email address from Ohio University Business Service Center <ohiobscticketing@ohio.edu>, but you may at any time access your requests and any requests for which you have been added to via Ticket Requests. If you have approvals assigned to you, you may access your approvals at My Approvals.
Next Steps and Turn-around Time
Shortly after the form is submitted, the person listed as the Requestor will receive an email notification confirming the submission.
Purchasing staff in the BSC endeavor to begin working on your request within 1 business day of confirmation of the appropriate account number/cost center.
If you have an urgent request, please Live Chat with a BSC specialist (M – F, 8am – 5pm, holidays excluded).