Grackle Accessibility - How to use the add-in

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Overview

This article outlines getting started using the Grackle Accessibility add-in for both Microsoft Word and Power Point.  The user experience is very similar in both document types. Please review the Quick Start Guide for more details. 

Running your first scan

The Grackle Accessibility add-in lives on the Review tab in both Word and Power Point and is located on the right side of the ribbon. Once selected, the checker will open a side panel on the right side of your window. The checker has three tabs along the top and Accessibility will be your main workspace for scanning and fixing issues.

  1. Open the document or presentation you want to check
  2. In the Accessibility tab, select Check Document (Word) or Check Presentation (Power Point).
  3. A progress bar will appear as the checker runs. 
  4. When the scan is complete, your results will appear below. 

Word example

Power Point example

Fixing the issues

Once the results populate, use the filter buttons to narrow down the list and focus on what matters most. 

  • Pass (green) - Items that meet WCAG 2.2 AA standards. No action needed.
  • Warning (amber) - Items that may need attention. Review these and decide if a change is needed.
  • Fail (red) - Items that do not meet the standard. These should be fixed. 

Some issues cannot be fixed with a single click. In those cases, the checker will show instructions explaining what to change manually. 

  1. Click on any result to navigate to that element. The checker will select the image, paragraph, or shape so you can see exactly what needs corrected
  2. If the result has a Fix button, click it. A dialog box will open with guidance and options tailored to the specific issue. 
  3. Make your change in the dialog box, the click Apply.
  4. The checker automatically re-scans just that item and updates the result in place. You do not need to re-run the full scan

Word examples

 

Power Point examples

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