Getting Started with Microsoft Teams

Table of contents

First steps

 

Initial setup

  • To get the most out of Teams, you should install the Microsoft Teams app on your computer. The installation works on both University-owned and personal computers. Mobile versions also are available from the Apple and Google Play stores.

  • If you must access Teams in a web browser, we recommend using Chrome or Firefox. Log into teams.ohio.edu with your OHIO email address and password.

  • On Mac devices, make sure to allow Teams access to your camera and microphone if it asks. This is needed for video/audio chats and remote meetings. 

  • You can also change the settings in Microsoft Teams to suit your individual needs.  

 

Helpful links

 

Basic features

Teams and channels

  • A Team is a place in the Microsoft Teams app for a group of people to collaborate inside of channels. 

  • A channel is a dedicated section within a Team to keep conversations and files organized. Everyone on a Team has access to each of the Team's channels. 

 

Participating in a Teams meeting

  • Select Join to get started. Once you have joined, you will see the other participants when they have joined. 

  • Each meeting has a chat that participants can use if they do not have a microphone. 

  • You can share content in a meeting, including: 

    • Your desktop screen 

    • A specific window you have open 

    • A PowerPoint or other file 

    • The Whiteboard (OIT recommends using a device with a touch screen) 

  • You can record meetings, and play and share them afterward. 

  • You can add participants after a meeting has started. 

  • Use the Mute All functionality to help reduce unwanted noise. (Don't worry: participants will be able to un-mute themselves if they need to.) 

    • Participants who join the meeting after it has started will be prompted to mute themselves so they don't disturb the meeting in progress. 

 

Creating a Team

Like the sound of having a Team? Follow the directions to request a Team. 

  • Pros: 

    • You have a ready-made group of people to text and video chat with

    • You can organize chat conversations by topic (e.g. by unit, project, homework, etc.) 

    • You can have a Teams meeting in a channel, which is automatically available to all members of the Team 

    • Everything you need for a particular group of people is all in one place

  • Cons: 

    • You have to manually request the creation of a Team. 

      • Note: If you are requesting a Team for an OHIO course, you can use the self-service Team Auto Creation form to create the Team right away. 

    • You have to manually add each of the Team members yourself (but once you've done it once, you're done!). 

      • Note: If you are requesting a Team for an OHIO course, we are able to add your students for you automatically. 

 

Calendar

  • Your Teams Calendar is linked with your Outlook Calendar. Anything you put in one automatically appears in the other.  

  • From the calendar, you can schedule Teams meetings, which will create a meeting link that you can share with others. 

    • You must add at least one attendee for a meeting link to be generated. (You can add your own OHIO email if you plan to just share the link with others rather than invite them as attendees.) 

    • The meeting will also create a phone number for people to join via phone call. 

  • You can invite anyone to a meeting from anywhere with a valid email address, even if they do not have Microsoft Teams. 

    • Attendees do not need to have the Teams app installed to join and participate in the meeting. However, OIT recommends everyone install the Teams app for the best possible experience. 

 

Chat

 

Get help from OIT

 

Additional resources

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