Creating and managing signatures in Outlook


Learn how to create, modify, or edit your signature in Outlook.


Android, iOS, PC, Mac, web browser

Signatures in Outlook

To create or manage your signatures in Outlook you can follow the steps below. Please keep in mind that signatures you create in Outlook are stored on your computer.

  1. On the Home tab, click New E-mail... (Windows) or New Message... (Mac)

  2. On the Message tab/window, click Signature 

  3. Choose Signatures... (Windows) or Manage Signatures... (Mac)

  4. The resulting dialog will let you create signatures, edit or delete existing signatures and specify a default signature. If you do not choose a default signature, you still can add a signature manually when sending a message. 

Outlook allows you to create as many signatures as you like. 

Add or change a signature for an individual message 

  1. When composing a message, go to the Message tab/window and click Signature

  2. If you configured more than one signature in Outlook, you can choose which one to use from the resulting drop-down list. 

Outcome: You can now create or modify signatures you create inside of Outlook.

Create or edit a signature in Outlook on the web

Outlook Web App (OWA) only supports having a single signature. To create or edit your signature: 

  1. Log into

  2. Click the gear icon and choose View all Outlook Settings. 

  3. Click Compose and reply on the Mail tab. 

  4. The resulting dialog will let you create your signature and specify whether it should be included automatically. 

  5. When finished, click Save.

Outcome: You can now create a signature in Outlook web application.

Add your signature to a message in Outlook web application

If you did not configure Outlook web application to automatically add your signature, you can add it manually: 

  1. When composing a message, click the three dots icon in the toolbar. 

  2. Choose Insert signature. 

Outcome: You can now configure your signature in Outlook web application.

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Article ID: 213
Thu 3/24/22 12:24 PM
Mon 10/10/22 3:19 PM