Using Secure Print on Windows machines

Description

Secure Print lets you tell a printer or copier to hold a print job until you arrive at the machine and release that job. This saves on documents getting lost in the shuffle and reduces the likelihood that sensitive or confidential information will be left in the printer's output tray for everyone to see.

Environment

PC

Solution 

Step 1: Print your document using the Secure Print option

1. Start your print job as you would with any document, typically by choosing File: Print.

2. Near the printer selection drop-down, there is a link marked Printer Properties. Select this link. With some applications, you may need to choose Print Using System Dialog to see this option. 

3. Select Job Handling. Change Document Handling to Hold Only.

4. Check the box next to Pin Code and enter a 5 digit code in the Pin Code field. Select OK. 

   • Your computer will save the last code used for easy printing in the future.

   • Multiple people may end up using the same code. Keep this in mind.

   • You can send multiple jobs using the same passcode and release them all at once. 

5. Print the document.

6. Your document will be held by your chosen printer/copier until you visit the device and enter the passcode you chose in step 4 above.

Step 2: Release your document(s) by visiting the printer or copier

1. At the printer, open the PIN Print Release app.  

2. On the touchscreen, select Main Folder.

3. You should see a list of all Secure Print jobs. Select the entry that matches your OHIO ID.

4. When prompted, enter the Secure Print Pin Code you chose when you sent your document to the printer or copier.

5. Tap Print Now. 

Outcome: You should now be able to use Secure Print on your Windows machine.

Get help from OIT

• Visit the Departmental Multi-Function Devices (Print, Copy, Scan, and Fax) page to create a ticket

Additional resources

• Using Secure Print on Mac machines