Including a Teams link to enable hybrid meetings

Description

You can add a Teams meeting link to a flexspace reservation to collaborate with a combination of remote and in-person participants. 

Environment

Mac, PC, web browser

Solution 

There are two ways to add a Microsoft Teams link to your reservation. 

Adding a Teams link before creating your reservation

1. After logging into the EMS Web Portal, select Create a Reservation in the left menu

2. Scroll down to FlexSpace / Conference Rooms or FlexSpace / Offices and select book now

3. In the left menu, toggle on the Include Microsoft Teams option to add a meeting link to your reservation. 

Adding a Teams link after creating your reservation

1. In Outlook or Catmail, open the reservation you'd like to edit

2. Select Edit

3. Toggle on the Teams meeting option

4. Select Save

Note: These directions apply to EMS Web Portal Flexspace reservations only. To reserve event spaces on campus managed by Conference and Event Services, visit Event Service's Reserve with Virtual EMS. You will need to register to gain access.

Outcome: You should now be able to include a Microsoft Teams meeting link in your events scheduled with EMS. 

Get help from OIT

• Visit the Event Management Software: EMS page to create a ticket