Getting Started with Attendance Tracking: Top Hat

Table of Contents

• Connecting your course to Top Hat
  • Canvas
  • Blackboard Original & Ultra
• Accessing Top Hat
• Creating a Top Hat Course to Capture Attendance
• Syncing your Top Hat course to your Canvas course
  • Canvas
• Enabling secure geolocation attendance
• Providing Top Hat course information to students
  • Canvas
• Taking daily attendance in Top Hat
• Accessing the most recent attendance data

Topic

Top Hat is a useful way to track course attendance automatically. Top Hat attendance can be synced to the LMS and included in your grade calculations. There is no need to add course content to Top Hat in order to use this feature.

Connecting your course to TopHat

Canvas

• See Connect a Canvas Course to Top Hat

Accessing Top Hat

1. Access Top Hat at app.tophat.com/login
2. Search for and select “Ohio University”
3. Select Log in with school account
4. Log in with your OHIO credentials (if prompted)

Creating a Top Hat course to capture attendance

• See Creating a Course (New, Copying Existing Content, Cloning Existing Courses) 

Syncing your course to the LMS (optional)

Syncing your Top Hat course to the LMS allows attendance to auto-populate in the LMS. 

Canvas

Instructions for syncing a Canvas Course can be found on Top Hat's help article Advanced Canvas Integration

Enabling secure geolocation attendance (optional)

You can enable the geolocation option to ensure that students are physically present when submitting attendance

1. Access Course Settings in Top Hat

• From the home page select Settings on the course you wish to configure

Or

• From inside the course Select “your name” from the right top corner
  • Select Course Settings

2. Select Attendance
3. Select Use “secure” location-based attendance for in-person classes
4. Select Save

Providing Top Hat course information to students (preferably on the first day)

This step Is required for initial student enrollment into your Top Hat course

Canvas

For Canvas please follow instructions found in Top Hat's help article Complete Course Enrolment with Canvas

Taking daily attendance 

• If you are only using Top Hat for attendance

1. From the Top Hat home screen access your course by clicking on the course title
2. Select Create
3. Select Take Attendance
4. Share your screen with the class
5. Direct students to submit their attendance using the 4-digit code on the screen
   • Submission options
     1. Top Hat webpage app.tophat.com/login
     2. Top Hat app
        • Student: iOS App Overview
        • Student: Android App Overview
     3. Text message

Note: You can leave attendance open for the duration of your class session by selecting Minimize and keep open or end the attendance submission period by selecting Finish

Note: You can see the number of submissions on the Attendance Code page

• If you are presenting lecture content via Top Hat

  • Review the Top Hat Professor Taking Attendance page

Accessing most recent attendance data

• To update attendance in Canvas

Note: You will need to complete these steps each time you want to update your attendance in Canvas

1. Access Top Hat
2. Select the desired course
3. Select GRADEBOOK
4. Select the “Sync with LMS” symbol (circular arrows)

5. Select Attendance > Sync with LMS (You should recieve a "Syncing grades to LMS. Syncing will continue even if you close this page." message)
6. Access your corresponding course in the LMS (Canvas)
7. Access you grades in Canvas

• To download an Excel file from Top Hat

1. Log into Top Hat at app.tophat.com/login
2. Select the name of your course
3. Select  GRADEBOOK
4. Select the "down arrow" next to Export to select download options 

Get help from OIT

Visit the Classroom Hardware: Attendance Tracking page to create a ticket

Additional resources

• Top Hat Success Center