Getting Started with SharePoint Intranet Pages

Intranet pages can be used to store information, display web parts, and create workflows. When you request a Microsoft Team or Group OneDrive, a SharePoint site is created to store your Team or Group OneDrive resources. This includes shared files, OneNote notebooks, and more. You can also create intranet pages within your SharePoint site. These are web pages that can only be accessed by the group or, if preferred, by anyone with an OHIO ID. 

Table of Contents

What is SharePoint and how is it used? 

At OHIO, we utilize SharePoint Online, which contains the majority of the features found in the server version of SharePoint. However, navigation varies significantly. Therefore, if you're referring to other web help articles, ensure they are related to the online version. 

SharePoint is a cloud-based service that enables groups to store and share information. Groups can access this information from a web browser or a Microsoft 365 application.  Groups use SharePoint to do the following:  

  • Store and share files with each other 

  • Create web pages to organize and share content 

  • Organize tables of information and define workflows 

  • Share calendars  

  • NOTE:  If you have a Team in Teams, SharePoint is also used to store your Team's shared files and resources. 

To learn more about how to use SharePoint, click here

How is SharePoint structured? 

SharePoint has three basic building blocks: 

  • Sites: These are containers that hold information and can be used on their own or grouped together into a site collection. Site collections usually have a main site (hub) along with multiple sub-sites. You can access sites using a URL, and site collections can share themes and navigation.  

  • Pages are web pages that display content (web parts) within a site. 

  • Web Parts: Web parts are "mini-applications" that can store and display specific types of information on a page. For example, there are web parts for storing and displaying text, files, lists, calendars, maps, and more. 

To learn more about how SharePoint is structured, click here

How are SharePoint pages and files organized? 

SharePoint pages and files are organized using a flat architecture, which means there does not need to be set hierarchy to them within a site. Instead, you can group them by using columns (metadata) to classify them. Once classified, you can use filters (views) to display groups of pages or files that share similar classifications. 

To learn more about SharePoint's flat architecture concept, click here

How are permissions managed in SharePoint? 

There are two major types of SharePoint sites.  These are Team sites and Communication sites. 

Team sites are, by default, part of a Microsoft 365 Group and the Teams application is "layered" on top of it.  Permissions are best managed through the Team application or the associated 365 Group.  

Communication sites, on the other hand, are not associated with a 365 Group by default, and permissions are managed from within the SharePoint site. Within the SharePoint site you can designate users or groups as owners, members, or visitors. 

  • Owners - Owners have full control of the site content, theme, permission settings, site settings and hub site associations. 

  • Members - Members can view and edit site content. 

  • Visitors - Visitors can only view site content. 

To see a comprehensive overview of SharePoint permissions, click here 

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Article ID: 583
Wed 5/31/23 2:22 PM
Wed 9/20/23 10:48 AM