Overview
The Admissions application cycle for the next academic year begins each May. In late March/early April, Admissions will complete any updates to the application via Pre-Launch edits. Once Pre-Launch is approved, they are published to Production. In late April/Early May Admissions will complete the Transfer settings in WebAdmit to carry users, workgroups, lists, exports, pdf templates, etc., over to the new cycle. Admissions and OMET need to work together to determine if any changes have been made to the AACOMAS Application. If there are changes, EnrollmentRX will need to be notified via JIRA and work on those changes in the integration.
Pre-Launch Updates
The Senior Director of Admissions or Manager of Admissions will review the 'pre-launch' site in AACOMAS where changes can be made to our application. Once the prelaunch site is approved it will be published to production.
WebAdmit Transfer Process
In early May, the Transfer process opens up in WebAdmit. This link provides an in-depth overview of the Transfer Settings Process as well as instructions.
Transfer Settings Guide
For this process, be sure that the User, Enrollment RX Integration Services (ohio@enrollmentrx.com) and that the 'Integration' Work Group is carried over.
Once the transfer process is complete, be sure that the "ERX user" is assigned to the 'Integration' work group.
Update Exports/Lists/PDF Manager for ERX
If there have been any AACOMAS fields added or removed from the integration process, review the following exports and update accordingly:
- Export of Applicant and Application Data
- Supplemental Data
- Teaching Experiences
To update Exports, navigate to WebAdmit > Reports and Exports > Export Manager. Find the export and click the Pencil to the right to edit.
The following lists will need reviewed for accuracy:
- ERX Application Integration
- Supplemental Data ERX Integration
- Verified Apps ERX Integration
- Updated Apps ERX Integration
To update the lists, navigate to WebAdmit > List Manager. Find the list and click the Pencil to the right to edit. Review any dates that may need changed.
Additionally, the following PDF Manager updates will need to be made:
- Update year of the "Transcripts" File Name.
- Update year of the "CAS Level Uploaded Documents" File Name.
- Update year of the "Letters of Recommendation" File Name.
- Update year of the "Foreign Evaluation" File Name.
- Update year of the "High School Transcript" File Name.
Navigate to WebAdmit > Reports and Exports > PDF Manager
