Overview
Preclinical medical students, ( OMS I's and II's) can submit absence requests through their HCOM Student Portals. Please review the PHWC Attendance Policy to learn more about types of absences, deadlines, and makeup procedures.
Accessing the Student Portal and Logging In
The Student Portal can be accessed using the following link: https://ouhcom.my.site.com/students/. You will use your OHIO email and password to log in.
Upon logging in, you'll land on a homepage similar to the one pictured below. From here select "Absence Request".
Submitting an Absence Request
The page that loads will provide detailed instructions, resources, and deadlines regarding absence requests, please be sure to read it thoroughly. To submit your first or a new absence request, click the "Create New Absence Request" button.
On the following page fill out all of the required fields as pictured below. Please note that this form is used for a single date absence, if you will be missing multiple days, please create a new request for each date. For the "Event Type" you can select as many boxes as necessary.
To upload supporting documents make sure all items are saved in 1 file.
- In the File Upload box, select "Choose File" > Navigate to where the document is saved > Select It > Open
- You'll see that the file has been added and you can remove it if necessary.
Once everything is complete, click the "Submit" button. Once the request is submitted you will not be able to make changes. If you need to make changes or corrections to a locked record, please send an email to Annette Talbert, at104723@ohio.edu.
You will receive a confirmation from Salesforce when your request has been processed, updating you of the status. Additionally, once processed, the Office of Medical Education will notify the appropriate faculty and staff about the students’ absences (e.g., OPCAs, CTAC Coordinators, MM staff/faculty).
View Absence Requests
After you submit your request, you will return to the Absence Requests list page where you can view all of your absence requests and their statuses, as well as, create a new request.
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