Uploading Files to Canvas from OneDrive or your Device

Description

This article describes how to add documents and multimedia files to Canvas fromOneDrive or your device.

Environment

Canvas in your web browser

Solution 

This solution guides you through different download and upload scenarios. Select the upload or download scenario that fits your situation.

• Uploading files to Canvas
• Adding files to pages in Canvas
  • Video files
  • Files already stored in Canvas
  • Files stored on your device
  • Files stored in OneDrive

Uploading files to Canvas

Uploading files to Canvas allows you to store files in Canvas that can later be added to student facing pages as you set up your course. Uploading a file a file to Canvas does not display the content in your course until you add the file to a page.

Note: Canvas has a file size limit of 500MB

Note: Uploading a file to Canvas does not display the content in your course until you add the file to a page. To add files to your course see Files already stored in Canvas below.

Individual files

1. Log into canvas.ohio.edu
2. In the green, left Global Navigation Menu, select Account
3. Select Files
4. Select the location where you want to add the file (a course or My Files)
5. In the upper right, select Upload
6. Select the file 
7. Select Open 
8. Your documents are now available for you to add to pages within your course.

Note: Uploading a file to Canvas does not display the content in your course until you add the file to a page. To add files to your course see Files already stored in Canvas below.

Adding files to pages in Canvas

Once you upload files to Canvas, you have the flexibility to add them to any page within Canvas, regardless of the course.

Video files

We recommend linking videos to Canvas via Panopto. This makes video content more accessible to students and reduces the size of your Canvas course to avoid reaching the 2GB (2000MB) course size limit.

Follow the steps below once your videos are stored in Panopto.

1. Navigate to the page in canvas.ohio.edu where you want to add content
2. Select the Edit button. 
3. In the Canvas Rich Content Editor select the link icon

4. Select External Link
5. In Panopto, find the video you want to link
6. Select the Share icon

7. Select Link
8. Select Copy Link
9. Return to Canvas
10. Under Text, enter the desired language for the link
11. Under Link, paste the Panopto link
12. Select Done
13. Select Save
14. Your video is now linked on your page

Files already stored in Canvas

You can add content that has already been uploaded to Canvas.

1. Navigate to the page in canvas.ohio.edu where you want to add content
2. Select the Edit button. 
3. In the Canvas Rich Content Editor select one of the following icons to search for and select the desired file:

• Images

• Document

4. Select Upload Image, Course Images, User Images, Upload Document, Course Documents, or User Documents

• Before uploading an image, under Alt Text, provide a detailed and concise description of the image

5. On the right Add menu, select the appropriate file

• You can change the file search parameters in this pane if you are unable to located the desired file

6. Select the appropriate file
7. Select Save
8. Your documents will now be linked to the page and images will be displayed

Files stored on your device

1. Navigate to the page in Canvas where you want to add content
2. Select the Edit button. 
3. In the Canvas Rich Content Editor select one of the following icons to search for and select the desired file:

• Images
• Document

4. Select Upload Image or Upload Document

Note: If uploading an image

• Under Alt Text, provide a detailed and concise description of the image
• Under Display Options, determine if you want to embed the image to be shown on the page or create link to the image

5. Select the appropriate file
6. Select Save
7. Your documents will now be linked to the page and images will be displayed or linked

Files stored in OneDrive

You can add content to your course from OneDrive by embedding the content so it is visible to students on the screen immediately or via a link.

Note: Ensure that the file or folder settings for access and editing are set to ensure that students are able to access the content

1. Navigate to the page in Canvas where you want to add content
2. Select the Edit button.
3. In the Canvas Rich Content Editor select, the OneDrive icon

It may take up to a minute for the screen to load

4. On the Microsoft OneDrive page, select Sign In
5. Sign into OneDrive with your OHIO credentials
6. Select your OneDrive file
7. Select Embed or Link
8. You will be automatically returned to the Rich Content Editor. Do not select “X”
9. Select Save
10. Your documents or images will now be displayed or linked to the page

Get Help from Canvas

• Live chat with Canvas support (Faculty) 
• Get 24-hours/7-days a week Canvas support  
  • Dial the Canvas Support Hotline number located under "Get Help" in the Canvas Global Navigation Menu 
  • Contact OIT at 740‑593‑1222 if you need help logging in, accessing test or practice courses, or using tools that connect to Canvas.

Get Help from OIT

• Use the Canvas Learning Management System (LMS) ticket form to submit a help ticket 
• Visit the Technology Resources and Training page for available training 

Additional Resources 

• Canvas Basics Guide 
• Canvas Instructor Guide 
• Canvas Video Guide 
• Mobile Guides 
• Canvas Course Accessibility Checklist
• Canvas LMS Implementation updates
• Canvas Experts Corner Blog