Adding and Removing TAs, Instructors, and Other Users in a Canvas Course

Description

You will need to manually add teaching assistants, co-instructors, and other users to your Canvas course if they are not officially enrolled in the course as a student or are not listed as in instructor in Course Offerings. 

Registered students are added to Canvas automatically, beginning two weeks before the start date of the course.   

Environment

Canvas in your web browser or the Canvas Teacher app

Solution 

Adding a user to a Canvas course 

• To add a user to your course, follow the steps in the “How do I add users to a course?” help article from Canvas.

Note: To add a user to a Canvas course they must first exist in Canvas as a user. 

Creating a user in Canvas

• New employees are added as users in Canvas daily, after their status has been confirmed by Human Resources.  
• Students are added as users in Canvas two weeks before their first enrolled course begins.  
• All other users must be manually created in Canvas; this includes Guests and students participating in the Sixty Plus Program.  
• Submit a Canvas help ticket to the IT Service Desk to request that a user be created in Canvas.   
• You will need to provide the preferred first name, preferred last name, and Ohio University email address for the individual(s).  
• You will be notified after the user has been created in Canvas, at which point you can follow the instructions on the “How do I add users to a course?” help page to add the user.  

Removing a user from a Canvas course 

• To remove a course designer, instructor, or TA from your Canvas course, follow the steps on the “How do I remove an enrollment from a course?” help page from Canvas.  

Removing a student from a Canvas course 

Note: Canvas has been configured to prevent the loss of student data that occurs when students are removed from a course by someone other than a system administrator.  

• To remove a student that you manually added to your course, please submit a Canvas help ticket to the IT Service Desk.   

Outcome: You should now be able to update users in your Canvas course.  

Get Help from Canvas

• Live chat with Canvas support (Faculty) 
• Get 24-hours/7-days a week Canvas support  
  • Dial the Canvas Support Hotline number located under "Get Help" in the Canvas Global Navigation Menu 
  • Contact OIT at 740-593-1222 for questions related to logging in, manually created courses, or third-party tools (Panopto, VoiceThread, Inclusive Access, etc.) 

Get Help from OIT

• Use the Canvas Learning Management System (LMS) ticket form to submit a help ticket 
• Visit the Technology Resources and Training page for available training 

Additional Resources 

• Canvas Basics Guide 
• Canvas Instructor Guide 
• Canvas Video Guide 
• Mobile Guides 
• Canvas LMS Implementation updates