Description
You will need to manually add teaching assistants, co-instructors, and other users to your Canvas course if they are not officially enrolled in the course as a student or are not listed as an instructor in Course Offerings.
Admitted students are added to Canvas automatically. Access to specific courses depends on the publication status of a course, which is determined by the instructor.
Environment
Canvas in your web browser
Solution
Adding a user to a Canvas course
- Log in to Canvas at canvas.ohio.edu
- Via the Courses tab on the left global navigation menu, navigate to the course where you would like to add a user
- Select the People link in the course navigation menu
- Select the +People button
- Select SIS ID under the Add user(s) by area
- Enter the user's OHIO email address in the SIS ID (required) field
- NOTE: The email address is case-sensitive and must be all lowercase.
- Select the appropriate role for your user(s)
- NOTE: See the Roles in Canvas article for the available course roles and access/permissions associated with each role.
- NOTE: You can add multiple users with the same role by separating the addresses with a comma or line break.
- Select the appropriate course section if adding to a cross-listed course (skip if the course is not cross-listed)
- Select whether the user should be able to interact with users enrolled in other sections if adding to a cross-listed course (skip if the course is not cross-listed)
- NOTE: Enabling this setting will prevent the user from seeing any users from the other sections. This might be useful if you want an instructor or TA to only see students from one section and not be able to access grades for students in other sections, but it might also prevent a teacher or TA from performing their duties if they are expected to grade work for students from multiple sections.
- Select Next
- Confirm the accuracy of the name(s) produced by the SIS ID search, then select Add User
The user(s) will populate on the course People page with a pending status. Each user will receive an invitation to the course that they must accept in order to interact with the course. The timing of the invitation depends on the role and course publication status. If a user is added with the Teacher, TA, or Designer role, they will receive the invitation immediately, regardless of the course's publication status. If a user is added with the Student role, they will not receive the course invitation until the course has been published.
NOTE: To add a user to a Canvas course, they must first exist in Canvas as a user.
Creating a user in Canvas
- New employees are added as users in Canvas daily, after their status has been confirmed by Human Resources.
- Admitted students are added as users in Canvas daily.
- All other users must be manually created in Canvas; this includes Guests and students participating in the Sixty Plus Program.
- Submit a Canvas help ticket to the IT Service Desk to request that a user be created in Canvas.
- You will need to provide the preferred first name, preferred last name, and Ohio University email address for the individual(s).
- You will be notified after the user has been created in Canvas, at which point you can follow the above Adding a user to a Canvas course instructions.
Removing a user from a Canvas course
NOTE: Canvas has been configured to prevent the loss of student data that occurs when students are removed from a course by someone other than a system administrator.
Outcome: You should now be able to update users in your Canvas course.
Get Help from Canvas
- Live chat with Canvas support (Faculty)
- Get 24-hours/7-days a week Canvas support
- Dial the Canvas Support Hotline number located under "Get Help" in the Canvas Global Navigation Menu
- Contact OIT at 740-593-1222 for questions related to logging in, test courses/manually created courses, or third-party tools (Panopto, VoiceThread, Inclusive Access, etc.)
Get Help from OIT
Additional Resources